How to Hold Effective Virtual Board Meetings

Virtual meetings have become a common practice for many mission-driven organisations and, if executed correctly they can be extremely productive. However, as with any meeting there are some essential elements to take into consideration in order to be effective.

While it’s crucial to establish expectations and establish a good etiquette It’s equally important to keep the conversation moving. It can be difficult for people not in attendance to contribute their insights when the discussion is stalled on a single topic. This is where an agenda can come in useful, as it will assist the meeting’s chair in ensuring that everyone gets their fair share of discussion and stop a few key voices from dominating discussions.

It is also essential to keep the remote participants interested, by ensuring they can see the key content. This can include shared presentations and physical documents that are distributed or even content that was created during the meeting on whiteboards and flipcharts. By providing this engaging experience, attendees from remote locations can remain engaged and contribute their contributions as effortlessly as their counterparts in person.

To further support this change in meeting formats, it is essential to have a digital platform that provides secure, centralised access to all meeting materials. This is possible on platforms such as BoardPro which support the transition to digital meetings. By saving all meeting notes and documents in a central archive, directors can be able to access crucial information for future references.

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