Avoiding the Pitfalls of Holding a Board Meeting Online

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Remote work and virtual board meetings appear to be here for the long haul since the pandemic is forcing companies to adapt to new working practices. Digital meetings allow attendees to participate in the meeting without worrying about quarantine durations or travel restrictions. They also cut down on costs for flights and hotels.

Online meetings are easy to set up and have become frequent in mission-driven organizations that wish to keep their communications on track despite the COVID-19 crisis. It is crucial to know the potential pitfalls of online meetings to avoid them and make your online board meetings as effective as possible.

The software platform you use to host your hybrid or virtual meetings is vital. Choose a software platform that includes the Waiting Room function to protect your meeting from attendees who are not authorized and only admit those who are invited by your meeting’s co-host or host. Offer training to your board members so they are aware of the technology.

Encourage your board members to utilize a headset or speakerphone during the meeting, and to tidy their home office so that it looks camera-ready and free of personal images and other distracting objects. Also, remind that they sit in a chair instead of sitting on the bed or their couch and this will help to appear more professional and professional at the time of the meeting. Additionally, encourage them speak up at the start of the meeting, so that everyone can hear them and start the meeting with a positive attitude.